Administrative Assistant, Grace Christian Church

Grace Christian Church is a vibrant and growing community where we believe in fostering an environment of meticulous organization and clear communication. We're looking for a dedicated and highly organized Administrative Assistant to be the central hub of our daily operations. This full-time role, with an anticipated start date of November 1, 2025, is crucial in ensuring that all administrative details are handled with precision, allowing our ministries to flourish and our community to thrive.

About Grace Christian Church

Our mission at Grace Christian Church is simple yet profound: to make disciples who make disciples. We live out this mission through our core values, which guide everything we do:

• Grounded in Truth: Jesus is the truth we are grounded in. All we do and say is grounded in Him and His Word.

• Radical Generosity: We are radically generous with our time, talent, and treasure. All we have is God’s, and we want to be good managers of all He has entrusted to us.

• Authentic Love: Deep and genuine love for people and even for God is not always the easiest. Deciding to love God and one another is evidence of our faith and proof of how much God loves this world.

• Countless Second Chances: We all make mistakes; sometimes intentionally, sometimes unintentionally. We pass on God’s grace and forgiveness we’ve received from Him. We will always give a second chance for relationship and connection here at Grace and with God.

• Engaged in Community: We choose to invest in relationships to encourage, support, and grow in faith with one another. Together, we seek the good of the communities where we live to make this place better and shine the light of Jesus.

Key Responsibilities:

The Administrative Assistant will handle a diverse range of administrative and operational duties, including:

• Communication & Outreach: Managing all incoming communications like phone calls, church emails, and visitors, plus disseminating information to the congregation and wider community.

• Calendar & Facilities Coordination: Organizing church calendars, scheduling events, and coordinating facility usage requests for various groups.

• Comprehensive Record Management: Maintaining accurate membership records, congregational minutes, and all vital church files, including tax-exempt documents, financial records, and subscriptions.

• Pastoral Support: Coordinating prayer chain requests and assisting with benevolence needs, demonstrating compassion and discretion.

• Custodial & Facilities Oversight: Overseeing custodial staff, developing and managing cleaning schedules, ensuring cleaning supplies are stocked, and coordinating necessary facility improvements.

• Property & Maintenance Management: Tracking and scheduling regular maintenance, inspections, and repairs for church facilities and equipment.

• Financial & Insurance Administration: Performing bookkeeping tasks, supporting financial responsibilities, and managing insurance claims.

• Digital & Creative Content: Managing church social media platforms and assisting with graphic design needs to maintain an engaging online presence.

• General Administrative Support: Providing versatile assistance to ministerial staff on miscellaneous duties as required.

Qualifications:

The ideal candidate for this position will embody the values of Grace Christian Church and possess the following qualifications:

• Devout Faith & Consistent Life: Must be a devout follower of Jesus, living a life consistent with Christian teachings and values.

• Exceptional Organization & Detail-Oriented: Highly detail-oriented, organized, and proactive with a proven ability to manage multiple tasks and deadlines effectively.

• Technological Proficiency: Proficient in using various software and platforms, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Calendar, Gmail), Adobe Suite, Squarespace (for website management), Meta (for social media platforms), and Canva (for graphic design).

• Creative & Adaptive Mindset: Possesses creativity and an eye for modern trends (particularly in graphic design and social media), along with a willingness to learn new systems and be flexible.

• Positive Demeanor: Exhibits a fantastic attitude, strong interpersonal skills, and the ability to interact respectfully and effectively with diverse individuals.